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The Time Entries report, column by column

What every column means — total, unpaid meal, paid hours, regular vs overtime — and how the CSV rolls it up per person for payroll.

Reports → Labor → Time Entries is the timesheet: one row per shift with the punches, the break time, the hours that pay, and any break premiums. It is the same math that runs payroll and the employee's own hours card, so the three always agree. The report shows a range you pick — pay period, week or custom dates — for one location or all of them.

  1. 1

    Total Hrs — the span between the punches

    Clock-in to clock-out, nothing removed yet. This is the raw time the employee was on the clock.

  2. 2

    Meal Unpaid, Meal Short ⓟ and Paid Rest — what happens to breaks

    Meal Unpaid is the meal time taken off the clock: full-length meal breaks (at least the length your state requires, 30 minutes in most states) are unpaid and come out of the total. Meal Short ⓟ is a meal that was cut short of that length — short meals are paid time by law, so they are *not* deducted. Paid Rest is rest-break time; rest breaks are always paid and stay in the hours.

  3. 3

    Paid Hrs — the hours that pay

    Total Hrs minus the unpaid meal minutes. Every hour the employee is paid for this shift, before any overtime classification. (This column was labeled *Reg. Payable Hrs* until September 2026 — same number, clearer name.) Short meals and rest breaks are inside this number; only full unpaid meals are outside it. If your POS marks certain break types as paid working time (Settings → Integrations → POS break types), those minutes are inside it too, marked with a ⓟ.

  4. 4

    Regular vs overtime — how paid hours are priced

    Paid hours are then split by your location's overtime rules into Regular (straight time), Overtime (1.5×) and Double time (2×). In California that is daily over 8 and over 12 hours, weekly over 40, and the seventh consecutive day; most other states use weekly over 40 only. So Regular + Overtime + Double time = Paid hours — never more than paid hours, never more than total. For an employee who works at more than one of your locations, hours at the other locations count toward these thresholds as well.

  5. 5

    Rate, Premium Hrs and Premium $

    Rate is the hourly rate on file (Team page, or the POS wage when you pay per job). Premium Hrs are break premiums owed for missed or late breaks — capped the way payroll pays them, at most one meal and one rest premium hour per workday. Premium $ is those hours at the regular rate. The Violations column shows the raw count so you can see when the cap applied.

  6. 6

    Early In, Late Out, Role and Source

    Early In / Late Out are minutes punched outside the published schedule beyond your grace window — advisory only, the punch pays as recorded. Role is the job worked (multi-role pay). Source says where the punch came from: app, kiosk, POS, or schedule (presumed time, which never pays until it is confirmed).

  7. 7

    The CSV: one line per person for payroll

    Export CSV carries every row above and adds a per-person summary: shifts, total hours, unpaid meal minutes, Paid Hours, then that figure split into Regular Hours, OT Hours (1.5×) and DT Hours (2×), plus approved Sick and PTO hours and the premium days. The per-person section is what you key into payroll; the ADP paydata file (Hours & ADP Files) uses the same split.

Good to know

  • Hours here are estimates based on your configured break rules, not a payroll determination. Approving a payroll run is where the numbers become the record.
  • A POS correction to an older, closed entry can lag until the nightly sync — the Sync POS punches button re-pulls your date range on demand.
  • Rows shaded red have an unreviewed violation; the Compliance page is where you decide it.

If something goes wrong

What is the difference between regular hours and paid hours (formerly payable)?

Paid hours are all the hours the employee gets paid for: total time on the clock minus full unpaid meal breaks. Regular hours are the part of those paid hours paid at the straight rate. The rest are overtime at 1.5× or double time at 2×, by your state's rules. Regular + overtime + double time always equals paid hours. An employee with 9 paid hours on a California day has 8 regular and 1 overtime.

Why don't regular and overtime add up to Total Hrs?

Because Total Hrs still contains the unpaid meal. Take the unpaid meal minutes off and you get paid hours; regular and overtime are the split of *that* number.

A short meal shows in the report but wasn't deducted. Is that right?

Yes. A meal shorter than the legal length is paid working time, so it stays in paid hours. If it was also late or missed, the premium for it shows in Premium Hrs.

The employee's own app shows a different total than the report.

Check the range: the employee's hours card follows their pay period, while the report shows whatever range you picked. For the same range the two are computed by the same engine and match.

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