Clock Station: live time cards, manual entries and corrections

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Once your team punches at the entrance tablet, the Overview shows who is on shift, who is on break, and whose break is due soon. Alice's rest break is due in 26 minutes. Open Clock Station for the full board. Each card is a live time card: hours worked, breaks taken, and the clock-in time. Olivia's rest break is overdue, in red. Alice's is due soon, in amber. Diego is on track.

In kiosk mode the team punches at the tablet. The controls here are manager overrides, and every one of them is logged. From a card you can notify the employee, send a waiver, start a break, or clock them out on their behalf. Someone forgot to punch? Click New entry on their card. Enter the date and the clock-in time, pick a reason from the list, and add a note if it helps. The entry is recorded under your name for the audit trail. Then save.

John is on the board right away. To fix an existing punch, open the employee's time card. Here you can correct the clock-in or clock-out, add a rest or meal break the tablet missed, and you must give a reason. Every change keeps the original values, your name and the reason, and a corrected break re-runs the compliance check.

Nothing is ever deleted. The punch, the correction and the reason stay together as one record. The employee sees the same change in their own portal: who edited the punch, the original time, and the corrected one. They have two choices. Request a change: say what is wrong, give the correct time and what happened. You review it, the employee is told the decision, and every request is kept on record.

Or confirm the times. Confirmed, with the date. Punch, correction and confirmation sit in one record, and that is what makes it hold up. That is the Clock Station.

Clock Station (in the sidebar under Kiosk) is the live board for today: one card per employee with their hours, breaks and punches, coloured by what needs attention. It is also where a manager enters a punch someone forgot and corrects a time card — always with a reason, always under your name, and always shown to the employee to confirm. The video above walks through all of it, including what the employee then sees.

1. 1

   Read the board

   The Overview page counts who is on break, on shift and whose break is due soon. Clock Station shows the cards behind those numbers: time worked and on breaks so far, the shift's clock-in time, and a status line — red *Rest break overdue!*, amber *Rest break due in 26m*, or nothing when the employee is on track. The Active / Pending / Done pills and the All / Active / On Break / At Risk / Scheduled / Done tabs filter the board; the ‹ › arrows and the calendar open an earlier day.

2. 2

   Act from a card

   On a live shift a card offers Notify (a break reminder to the employee's phone), Send Waiver (a meal-waiver request), Start Break and Clock Out — manager overrides for when the employee cannot reach the tablet or forgot. In kiosk mode the green banner says exactly that: employees punch at the entrance tablet; the controls here are overrides, and every one is audit-logged with your name.

3. 3

   Enter a punch someone forgot

   Click + New entry on the employee's card. Set the date, the clock-in time and, if the shift is over, the clock-out, then pick a reason from the list — *Employee forgot to clock in*, *forgot to clock out*, *POS system error or delay*, *Manager directly observed actual time*, *Clock-in device malfunction*, *Data entry error in prior entry* or *Other* — and add any detail the audit trail should know. The entry is recorded under your name. If a scheduled shift already exists for that time it is activated with the corrected clock-in, so no duplicate is created.

4. 4

   Correct a time card

   Click Time card on the card. You can change the clock-in or clock-out, add a rest or meal break the tablet never recorded, or fix a break's times, and you must choose a reason. SafeShift keeps the original values, your name and the reason with the change; corrected breaks re-run the compliance check and clear any violation they cover. On a shift still in progress, completed breaks are editable now and the end time is set when the employee clocks out.

5. 5

   Void an entry that should not exist

   × Void removes a duplicate or a mistaken entry from pay and compliance — with a required reason. The row is marked voided, never deleted, so the record still shows what was there and who voided it.

6. 6

   The employee confirms — or asks for a change

   Every punch you enter or change appears on the employee's own time entry with an amber *Edited by your manager — review and confirm* line listing what changed (old time → new time). They tap Confirm these times or Request a change — a request names what is wrong, the correct time and what happened, and lands on Compliance → Punch requests for your decision. Nothing waits on the answer: pay, exports and the pay-period certification run as usual, and the confirmation (or the request and its decision) joins the same record.